Heike Wilmoth
Georgia Strunk	Marnie Vollman	Marcy White
Kathy Sloboda	Sharron	Mike Johnson
Jubilee		Kayla

Copper Valley Community Library
The mission of the Copper Valley Community Library is:
1.) to feature current, high demand, high interest materials in a variety of
formats for persons of all ages
2.) to support persons of all ages pursuing a sustained program of learning
independent of any educational provider
3.) and to encourage young children to develop an interest in reading and
learning through services for children and for parents and children together.

COLLECTION DEVELOPMENT POLICY

I. Purpose:

The purpose of this collection development policy is to ensure that the collection, materials and electronic access, supports and expresses the library's response to the information and learning needs of the community. It will assist in budgeting decisions and responsible use of funds, define the purposes for the collection; and establish limits and priorities on collection parameters. The policy will inform and educate both the library staff as well as the patrons about censorship challenges, and provide guidelines for accepting, declining, evaluating and acknowledging gifts.

II. Basis for Policy
The Copper Valley Community library's collection development policy is based on the library's mission statement.

Mission Statement

The mission of the Copper Valley Community Library is:

1. To feature current, high demand , high interest materials in a variety of formats to persons of all ages
2. To support persons of all ages pursuing a sustained program of learning independent of any educational provider
3. And to encourage young children to develop an interest in reading and learning through services for children and for
parents and children together.
1. Popular Materials Library - Primary

The library features current, high-interest materials in a variety of formats for people of all ages. The library actively encourages use of these collections which are both recreational and support life-long learning. A goal is to have a substantial percentage published within the past five years especially in the non-fiction collection. The library subscribes to an ample and diverse selection of magazines. The staff is knowledgeable about current popular interests and anticipates publishing trends. Generally books appearing on the New York Times Bestseller list are automatically ordered. Top priority is given to requests for popular materials. Audio and Video collections, while some of the most popular formats, are maintained at a moderate level.

2. Preschoolers door to learning - Secondary

The library encourages an interest in reading and learning in young children through services to them and their families. Therefore the picture book collection receives primary resource and attention. The children's collection accounts for more than half of all materials circulated.

3. Support for formal education K-12 - Secondary

Although public libraries cannot and should not duplicate the services for which school media centers are designed, the library does provide supplemental support to students at the elementary and secondary levels. The collection contains materials in a variety of formats to support K-12 education. The library's goal in providing these services is to enrich the educational resources available to young people and to promote lifelong use of public libraries.

4. Reference and Community Resource Center - Other

The library provides timely, accurate and useful information for community residents to aid in their pursuit of personal and professional interests. The library promotes on-site and telephone reference and assists users in locating information in a wide range of subjects and interests for daily living and decision making. The library seeks to be source of consumer information and to provide information on community programs and services.

III. Selection of Library Materials

The Board is charged with being ultimately responsible for the selection of all materials in the collection. The Board has chosen to delegate full responsibility for the selection of all materials to the Director of the Library. High priority is given to requests from staff, patrons, and educators. The library also actively invites purchase recommendations by consulting citizens in areas of special expertise.

A. Sources (Selection aids)

Materials are selected from general and specialized reviews, bibliographies, Fiction Catalog and Children's Catalog, patron recommendations, trade publications, newspapers, publishers' and booksellers' catalogs and flyers and by inspection of materials at retail outlets and other locations.

B. Principles

Materials are selected and retained on the basis of their content. The Copper Valley Community Library represents all points of view. The library,as much as is possible, is a reflection of the community and it's diversity. It also seeks to bring awareness of those cultures, traditions and ideas not represented in the local community. The selection principles promote the American Library

Association's "Library Bill of Rights" and interpretations, "Freedom to Read Act", "Freedom to View Act", and "Intellectual

Freedom Statement" and "ALA guidelines for Access to Electronic Information"

C. General Criteria for Selection of Library Materials

A policy cannot replace the judgement of individual librarians but only provides guidelines to assist them in choosing from the vast array of available materials. In selection, the librarian uses professional judgement and expertise, based on understanding of user needs and a knowledge of authors and publishers.

appropriateness to library's mission and service roles

relationship to existing collection and other titles available

availability elsewhere

in-print/availability to purchase or access

requests by patrons and staff

suitability of format for user's need and subject

community needs as represented in surveys tools and assessment

relevance to the experiences and contributions of diverse populations

levels of funding and cost of item

anticipated requests or use

value of resource in relation to its cost

authority, accuracy and accessibility of presentation

currency of information

reputation of author, publisher or issuing body

attention of critics, reviewers and public

subject matter and scope

historical significance

quality and style of writing

inclusion of work in bibliographies, best lists, indexes

part of Alaskana

IV. Adult Collection

The Community Services Librarian has primary responsibility for the selection and maintenance of collections for adult patrons.

A. Fiction

The collection focuses on twentieth century literature including classics and standard titles, diverse genres and special interests. There is no single standard for inclusion in the fiction collection. Because of the large volume of fiction published, it is possible to purchase only a representative selection with emphasis on major authors and the most popular examples of a genre. Patron requests for fiction are purchased whenever possible and influence the addition of more copies. Genre fiction such as mysteries, romances, espionage, horror, thrillers, science fiction, fantasy and westerns are purchased in proportion to demand statistics. Efforts are made to complete series, purchase award winning titles and to represent local (Alaskan) authors, publishers and subject matter.

B. Non-Fiction

The nonfiction collection emphasizes timely, accurate and useful informational materials to support individual and community interests. It emphasizes materials that are current and in high demand. Materials are available for all ages and reading levels in a variety of formats. Materials are selected to represent a continuum of opinions and viewpoints when available. Titles with continued value and those of current, accepted authority are part of the library collection. As a new field emerges, the library responds with timely additions.

C. Reference

Reference materials are for in house use. They provide quick, concise and up-to-date information. Included are indexes, encyclopedias, bibliographies, biographical resources, dictionaries, almanacs and directories.

1. Ready Reference - a selection of high use reference items including directories, almanacs, encyclopedias, phone books.

2. Contemporary Issues - books primarily aimed at high school students researching contemporary issues. Opposing viewpoints are represented on all issues.

3. Consumer Information - a mix of reference and check-out items which aid consumers in purchasing decisions.

4. Additional Selection Criteria for Reference

*ease of use

*format

*authoritativeness

*frequency of use

*scope and depth of coverage

*demands on subject area which circulating collection cannot meet

D. Periodicals and Newspapers

Periodicals are an important source of new ideas, topics, and consumer information as well as being in high demand as recreational reading material. Therefore, Copper Valley Community Library subscribes to approximately 40 periodicals and newspapers. In addition full text periodical coverage from 1993 to the present for over 1400 periodicals is available on the Databases for Alaskans on the Internet provided by the State of Alaska.

Periodicals are generally retained for one year and newspapers are generally retained for two months. The periodicals collection is reviewed on a continuous basis for additions and deletions.

V. Collections for Youth and their Families

The Youth Collection serves patrons from infancy through 12th grade, and their parents and care givers. The diversity of constituents served include preschool children cared for at home, in the day cares and preschools; home schoolers, private and public school students. The primary collections include:

A. Picture Books - board books, wordless books, concept books (alphabet, numbers, colors, shapes), classic and contemporary preschool picture book stories and fairy or folk tales, audio cassette/book packages.

B. Readers - books specifically designed for the emerging reader with controlled and/or progressively constructed vocabularies.

C. Easy Fiction - very simple chapter books and sophisticated picture books

D. Juvenile Fiction- quality, contemporary, and historical fiction for readers from 7/8 years to 11/12 years. (2nd/3rd grade through 5th/6th) as well as genres (fantasy, science fiction, mystery,) fiction series and paperbacks.

E. Juvenile Nonfiction - informational books for youth up to age 12 (grades 5/6) with an emphasis on mythology and folklore; the culture, customs and history of people from regions of the U.S. and countries of the world; physical and natural science; the arts and handicrafts; sports; poetry and biography.

F. Juvenile Periodicals - a selection of popular and quality children's magazines for use by children and their families.

G. Juvenile Reference - a highly selective collection of bibliographic resources for readers' advisory assistance and encyclopedias for key areas of research by youth.

H. Young Adult Collection - selected collection of standard fiction titles in hardback, with multiple titles in paperback, for the recreational reading of youth ages 11/12 - 13/14 (6th - 9th grades); highly selective collection of nonfiction resources for the personal interests of these youth, focusing on issues of sexuality, health, and self-identity; limited collection of most popular magazines.

I. Additional Selection Criteria for Materials for Youth

*age and interest appropriate content and presentation

*emphasis on quality, critically acclaimed materials as demonstrated in awards, specialized bibliographies and/or reviews

*quality and aesthetics of illustrations to stimulate the imagination

*awareness of curriculum-based needs of public, private, home school and students

*information and stories which represent a spectrum of family styles and values

*materials which represent the richness and diversity of youth's local and world community

*materials which meet the particular developmental needs of youth at different stages

VI. Special Collections

A. Alaskana

The Alaskana section of the library displays books which main focus is anything concerning Alaska, both fiction and nonfiction. Depending on the funds available the Copper Valley Community Library will try to extend the Alaskana section as good as possible while giving priority to literature about the Copper River Valley and patrons’ requests. Any books written by residents of the Copper River Valley will be purchased (if no donated volume is available) and displayed.

B. Audio and Visual Materials

In general the selection of audio and visual materials is not comprehensive but selective. There is a high demand for these items but only selected representation is possible.

Additional selection criteria:

* technical quality of audio and visual reproduction

* presentation that provides an alternative to print

* significance of performance or diversity in interpretation

* critical acclaimed as demonstrated in awards, nomination for awards, and/or reviews by the

performing arts community

* suitability to be circulated or housed in a sturdy, safe and convenient manner

The Library does not generally collect feature films which are readily available elsewhere in the community. The focus of the video collection is children's, educational and literature based, Classics, Self-Help, Hobbies, Travel, Biography, History and Entertainment. Adult entertainment videos acquired are usually public television productions, classic films and musicals, or those based on literature.

For Audio tapes a balance is maintained between collecting abridged and unabridged titles. Unabridged titles are often bought on sale and emphasis is placed on classics with a long shelf-life because the cost is high. Priority is given to popular fiction books on cassettes.

Audios and Videos are protected by copyright and are intended for home use only.

VII. Collection Maintenance

Copper Valley Community Library recognizes the need for ongoing evaluation of its collections to assure provision of inviting, accessible and visually browsable items. This ongoing maintenance includes weeding, replacement, repair, restoration, and review of standing order agreements.

A. Weeding Guidelines:

Discard:

* materials with obsolete content

* materials which are infrequently used

* materials in poor or irreparable physical condition

* older editions of encyclopedias, almanacs, directories, yearbooks and standard texts

(Encyclopedias should be no older than 5 years in the reference collection)

* materials which are incomplete sets in which items missing seriously impair their usefulness

* materials that have no anticipated use

* works containing information that has been superseded or presented in newer, more comprehensive or more accessible formats

B. Retention Guidelines:

Retain:

* works containing useful local information

* primary works in particular disciplines or topics

* works representative of an era, trend or movement which provide unique coverage

* works listed in standard or authoritative up to date bibliographies regularly used by staff and public

* replacement of desired item is not possible

The most cost-effective option is selected when making replacement versus repair decisions.

VIII. Censorship and Reconsideration of Library Materials

The Board believes that the only acceptable censorship is self-censorship, therefore, it is the intent of the Copper Valley Community Library Board that no challenged library material shall be removed from the collection.

IX. Gifts

The library may accept gifts of materials and monetary donations to purchase materials. Often gifts are given in memory of a loved one or to commemorate a special event. Donated items will be carefully reviewed for their overall contributions to the Library's mission and relevance to the collection. Materials donated to the Library will be added to the collection if they meet the criteria for materials selection and are in good physical condition. Items which fall within the criteria for discarding will not be added as gifts. Processing costs are also weighed before placing a gift in the collection. Exceptions to physical condition include rare, out of print, reference, and other materials that fill a specific gap in the collection. Once given, all gifts are the property of the Copper Valley Community Library and will be treated on a equal basis with purchased materials concerning the inclusion, display, housing, circulation and disposition of the material.

Public Internet Access Policy

Purpose

The Copper Valley Community Library is committed to support persons of all ages pursuing a sustained program of learning independent of any educational provider. To complete this mission the Library offers Internet as a primary platform for access to electronic information resources and databases essential for library research purposes. Resources available on the Internet supplement and compliment the collections of the Copper Valley Community Library.

Disclaimer

The Copper Valley Community Library does not monitor and has no control over information accessed through the Internet and cannot be responsible for its content. As with all other library materials, children's access to the Internet is the sole responsibility of the child's parent or guardian.

Approved by Copper Valley Community Library Board on April 12, 2000.

Copper Valley Community Library

Internet Use Guidelines

Library staff shall develop such rules and procedures as are necessary to ensure fair and reasonable use of Internet resources.

There are no restrictions to who can use the Internet, but minors who are not familiar with the appropriate handling of a computer have to be supervised by a parent or guardian to avoid damage of equipment.

Patrons may not download or copy files to the computer's hard drive. You may bring your own floppy disk or purchase one at the main desk ($1) if you wish to save or download files. CAUTION: Files which are downloaded from the Internet may contain a virus. The Library is not responsible for any damage to personal disks or personal hardware as a result of downloading or copying files from any library computer.

The Library does not offer electronic mail (e-mail) accounts. You may use e-mail only if you can telnet to your Internet account, or if you have an e-mail account accessible via the Web.

Patrons may not load or use personal software, delete or alter files other than their own, or alter or attach equipment to the library's hardware.

Resources on the Internet may not be used for commercial, unauthorized, illegal or unethical purpose. Library workstations are in public areas. Display of unethical images at any computer may constitute a violation of the Library’s Public Code of Conduct and AMC 08.05.420, Disseminating Indecent Material to Minors. Patrons have to comply with copyright and licensing agreements of programs and data on the Internet.

An abbreviated Internet Use Policy will be displayed at every public computer in the Library.

Library staff and patrons are to respect the privacy of Internet users.

Appropriated behavior is expected when using the computer. No swearing, no food or drink around computers.

Library staff will have to impose time limits of ½ hour for using the computers when patrons are waiting. Reservations for computer can be made in advance.

LENDING POLICY

Lending period

Videos: 3 days, 3 videos per family

Books, Cassettes, Magazines, etc.: 3 weeks, 4 items each per person

Interlibrary Loan: 3 weeks, 6 items per family

Overdue Charges

Videos: $0.05/day for every day the library is open,

Books, Cassettes, Magazines, etc.: $0.05/day for every day the library is open

Children’s Books: $0.05/day for every day the library is open

Maximum overdue fine per item will equal the replacement cost of the item. Patrons have the option to either pay the overdue fine in cash or donate items (books, videos, cassettes, CD’s, etc.) of equal value.

Lost Library Material

After 30 days overdue the library material is assumed to be lost and the patron must either pay replacement costs or replace the item with an item of equal value. Interlibrary loan material that is lost or overdue will be paid for by the patron at whatever cost the lending library charges.

Damaged Material

For library material damaged beyond repair the borrower must either pay the replacement costs or he/she must replace the item with an item of equal value.

Borrowing Restrictions

Patrons will not be allowed to check out any material as long as he/she has two or more overdue items.

Renewal

Renewals can be done by telephone (822-5427), email (cvcla@alaska.net) or in person. Items can be renewed up to two times.

Amnesty

No overdue fines will be charged for library material returned on the 2nd Friday in January and the 2nd Friday in June.

HISTORY OF THE COPPER VALLEY COMMUNITY LIBRARY

The Copper Valley Community Library Association was founded in June 1954 as a non-profit corporation. Initially the library began as a book exchange program for people working at the camps scattered throughout the region. A small log cabin, which is still located beside the Copper Valley Community Library, was the first home of the CVCLA. The library was moved into the current building in the 70's. The current building housed the local bank (NBA) and was donated to the association for $1.

TECHNOLOGY PLAN for December 1999 - December 2002

VISION STATEMENT

The vision statement of the Copper Valley Community Library is:

1.) to offer state of the art information access by providing fast and easy Internet access and using a fax machine for ILL to meet the informational needs of the community

2.) to offer computer software to our patrons for check-out and in-library use for educational and entertaining purposes; especially software which encourages young children to read and learn

3.) and to make the visit to the library more effective by automating the library catalog.

DESCRIPTION OF THE CURRENT ENVIRONMENT

The library owns 4 computers - Pentium PC’s. All computers are networked and have access to the Internet. 2 computers (Windows 98, Zip-drive) are available to the public, 1 (Windows 98, Zip-drive) to the librarian and 1 (Windows 95, no Zip-drive) for the office. In addition to the 4 computers the local college has set up a Pentium PC (Windows 95) in the library for the public to use. It too has access to the Internet. We use one telephone line for all 5 computers to access Internet through a Webramp and a 56 KBPS modem. The library uses a second telephone line for telephone and fax. All computers share one color printer (HP DeskJet 890C) through the network. We have one printer/fax machine with a broken print cartridge (Canon Multipass C5500). The librarian’s computer has the library automation software installed. Patrons’ records are entered on the computer, but not the Marc records for the books.
 
 

BYLAWS

Pursuant to the provision of the Alaska Nonprofit Corporation Act, the undersigned corporation adopts the following Articles of Amendment to its Articles of Incorporation (Alaska Statute 10.20.181):

FIRST: The name of the corporation is: Copper Valley Community Library Association.

SECOND: The amendment adopted:

The Articles of Incorporation are amended to read as follows:

ARTICLE I

Name

The name of this organization shall be Copper Valley Community Library Association.

ARTICLE 11

Object

The object of this association shall be to promote library service and development within the Copper Valley and to raise the standards of library service.

ARTICLE III

Location

The Copper Valley Community Library shall be located in Glennallen Alaska. The principal place of transacting the business of this organization shall be at the main library building located in Glennallen, Alaska.

ARTICLE IV

Period of Existence

The time of commencement of this organization was June 17, 1954. The period of continuance of said corporation shall be indefinite.

ARTICLE V

Membership

Membership shall be open to any person or institution interested in library service in the Copper Valley.
 
 

ARTICLE VI

Indebtedness Prohibited

No indebtedness or liability shall be assumed by this corporation or any of its officers beyond money available and only for library purposes.

ARTICLE VII

Board of Directors

The affairs of this corporation shall be managed by a board consisting of the following: a President, a Vice-president, a Secretary, a Treasurer, and three (3) Directors. The election of the Board shall be held at the first regular meeting after April I of each calendar year. Terms of office shall be for two (2) years, staggered so that each year only half of the Board members' terms expire.

ARTICLE VIII

Librarian

The Board of Directors shall appoint a librarian to direct the day-to-day affairs of the library. The librarian -shall be a non-voting member of the Board of Directors.

ARTICLE IX

Amendments

Section 1. Said Articles of Incorporation may be amended at any regular meeting by a majority vote of the members present providing any proposed changes have been read at the previous regular meeting.

Section 2. Amendments adopted by the Association shall be recorded on the Secretary's official copy of the Articles of Incorporation and Bylaws. A copy of any changes shall be mailed to the State of Alaska, Department of Commerce, Corporations, Pouch D, Juneau, Alaska 99811. The current filing fee shall be included with such copy.

ARTICLE X

Provision for Dissolution

Upon dissolution of the Association, the Board of Directors and Officers shall, after paying or making provision for the payment of all the liabilities of the Corporation, dispose of all the assets in such a manner, or to such organization, or organizations, organized and operated exclusively for charitable, educational, civic, religious, or scientific purposes, as shall at that time qualify as an exempt organization, or organizations, under Section 501 Paragraph (C3) of the Internal Revenue Code of 1954 (or the corresponding Provision of any future U.S. Internal Revenue Law) as the Officers and Board of Directors shall determine.
 
 

THIRD: This amendment was adopted at the regular meeting held on February 14, 1983. A quorum was present and the amendment received more than two-thirds of the votes which members present at the meeting were entitled to cast.